Multi-site crew scheduling without the spreadsheet

For: Construction, Civil Engineering, Facilities Management

The problem

Five sites, eight crews, twelve certifications to track (PASMA, IPAF, CSCS, asbestos awareness, first-aid). Every Monday morning you're in a spreadsheet figuring out who can be where. Then a job overruns on Wednesday and the whole week unravels.

How EF-Projex solves it

Three steps. One outcome.

Crews, skills, certs in one place

EF-Projex stores every operative's skills, certifications (with expiry dates), location, and current assignment. Certifications expiring within 30 days are flagged in red.

AI-generated weekly plan

Tell EF-Projex which sites need what skills next week. It produces a plan that respects skills, drive times, working-time directives, and certification validity. You approve or tweak.

Live re-plan when reality changes

Site B overruns by 2 days? EF-Projex shows you the cascade impact, suggests the cheapest re-plan (move which crew, defer which job, hire which agency operative), and updates everyone affected.

The outcome

What you should expect

Save 1 day per week of management time
Stop sending crews to sites they're not certified for
See the impact of an overrun in 30 seconds, not 3 hours
Audit trail for HSE, Principal Designer, and your insurer

Common questions

Frequently asked

Does it integrate with biometric site sign-in?▼

Yes — EF-Projex integrates with major site sign-in systems (Biosite, Hudson Contract, FaceWatch) so attendance updates the schedule automatically.

What about agency and subcontractor crews?▼

Subbies and agency operatives can be modelled the same way as direct crews, with separate cost rates and SLA terms. CIS deduction status flows into EF-CapFlow.

Can my site managers update from a phone?▼

Yes — EF-Projex has a mobile app for daily updates: progress, RFI, variation, photos. Updates feed straight into the schedule and the project P&L.