The problem
A 200-line BoQ becomes a 200-line procurement spreadsheet, then 200 line items emailed to suppliers, then 200 quotes to compare, then 200 PO lines in your accounting system. Each step loses information. By the time the materials arrive, three line items are missing and two are wrong.
How EF-Link solves it
Three steps. One outcome.
Upload the BoQ
EF-Link reads BoQs in CSV, Excel, CostX, and Bluebeam exports. It maps each line to a material specification with units, lead times, and approved suppliers.
Smart reorder schedule
EF-Link generates a procurement schedule timed to your project programme — what to order, when, from whom, and how much (factoring in standard pack sizes, MOQs, and safety stock).
Quote, compare, PO
EF-Link sends RFQs to your approved suppliers, normalises the responses (units, currency, delivery terms), highlights the best blend of price and lead time, and drafts the POs. You approve.
The outcome
What you should expect
- Procurement cycle time down from weeks to days
- Zero missed BoQ line items
- Better prices through proper RFQ comparison
- Full audit trail from BoQ line to delivery note to invoice
Common questions
Frequently asked
How does it know my approved suppliers?▼
EF-Link maintains your approved supplier list with their materials, terms, lead times, and reliability scores. New suppliers go through your existing onboarding workflow before they're used.
Can I split orders across suppliers?▼
Yes — EF-Link suggests split orders when it makes sense (lead-time risk, capacity, geographic distribution). You can override every recommendation.
What about subcontractor materials?▼
EF-Link models subcontractor packages separately — you can choose to procure-and-supply or let the subbie procure with their materials drawn from your BoQ allowance.
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